Give your project files the right context

Start with the information you work with.

Discuss file formats, ownership and the handoff your team needs for a useful first cycle.

30 minutes · Demonstration data · No project upload required

Build your internal business case

0:00 / A file arrives. Then the questions start.

A schedule file lands in an inbox. Westhaven Station Access, probably. September, probably. Current as of when? Before the file can help anyone, three questions have to be answered.

0:13 / A schedule is a plan, not a list.

Inside the file is a connected plan: fifty two activities, the logic between them and the calendars they work to. Change the order or the calendar and every date after it moves.

0:25 / Kairos imports it with its identity.

Kairos imports the file against the project it belongs to, records which update it is, and keeps its data date, the thirtieth of September, as the line between progress and plan.

0:38 / Two updates, correctly labelled.

Each update is listed with its data date, so comparing August with September is a choice, not a guess. The result: twelve days of movement across six activities.

0:49 / Check the import against the source.

After the import, check the key dates against the source. A file that arrived is not yet a file you trust. A file whose dates match is.

0:59 / File exchange is a deliberate handoff.

Prepare, transfer, validate. Three steps, every month, and the record stays clean.

1:05 / Context arrives with the file.

When the context travels with the file, the next review starts from the plan, not from the inbox. Know sooner. Act faster.