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A report lands on the board's desk: four projects need attention.

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Before anyone repeats that number, three questions.

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Which projects are included?

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How current is the information?

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And what, exactly, triggered the flag?

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First, scope.

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Four of twenty four is a portfolio statement.

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Four of eight is a different story.

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The same number means different things depending on which projects the view

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includes, and your access may limit what you see.

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Second, time.

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The August update was uploaded on the first of September, but its progress

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stops on the thirty first of August.

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The upload date tells you when the file arrived, not how current the

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work is.

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Third, the evidence.

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In the Kairos one pager every headline sits on a record: four projects

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with negative schedule variance, twenty one of twenty four submissions received,

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and the actions needing attention listed underneath.

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Follow the number down.

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The register shows which four, and for Harbor Renewal, why: delayed, high risk,

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seven days against the agreed finish.

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When you compare two reports, check they cover the same projects and the

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same data date.

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A changed filter can change a total when no project has moved.

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Share the scope and the data date with every figure you repeat, and

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the figure will survive the questions.

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Know sooner.

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Act faster.